We provide fun, challenge and adventure to
over 400,000 girls and boys across the UK
a a a  A A
Member resources

Managing a Premises

The following information aims to provide support and guidance to those owning and managing property, this could be a scout hut or a piece of campsite land.

General Information

Managing a safe Scout premises (FS320010)
Adoption of a risk assessment approach for issues connected with a Scout premises is essential good practice to ensure that conditions are safe. This guidance takes you through a selection of common areas requiring safety checks and provides signposting to further guidance available.

Carbon Monoxide Poster
Here's a handy poster you can print and display around your campsite raising awareness of the risks associated with Carbon Monoxide. If you would like this in a format which can be supplied to a printing company for production please email safety@scouts.org.uk.

Hand Washing Poster
Make sure everyone knows how to wash their hands effectively, either with water and soap or hand sanitiser. This handy poster shows the steps, display this clearly in your premises.

Safety Checklist for Executive Committees
If you are an Executive Committee member this captures the key functions of Scouting safely for which you are responsible.

Fire Safety

Managing fire safety (FS320007)
A short guide to the structure of assessing the risk from fire and how you control it and check on it. This guidance includes links to an example fire safety checklist, fire safety action plan and fire safety risk management document.

Site Maintenance and Compliance

There is an absolute duty to manage asbestos on a non-domestic premises and the two documents help explain that simply and clearly and provide a tool to record your management system.  Most of the time it does not involve an expensive process of taking it all way but instead just common sense and care.

Managing asbestos guidance (FS120352)

This guidance aims to clarify and standardise the approach in the way Scouting manages asbestos and Asbestos Containing Materials (ACMs). In Scouting we have a moral and legal duty to manage the ACMs in our buildings and to protect all our Members, visitors and users from exposure.

Managing water risk of legionella (FS120351)
If you have a building with accommodation and showers, especially a campsite or activity centre you should have some controls to reduce your user’s exposure to the risk of Legionella. This guidance provides information and an example management plan for you to customise to record your management process.

Tree safety guidelines (FS320008)
These guidelines are intended for persons responsible for Scout campsites or other Scouting premises where there are trees. The general principles apply where property can possibly be damaged by a falling tree or limb.

Falls from height (FS320009)
Many activities in Scouting, particularly those relating to maintenance on buildings such as Scout Headquarters and Campsites, involve some type of work at height. Other risky areas might include setting up activities, pioneering projects or even preparing for a fundraising fete.


Managing contractors working on Scout premises (FS320011)
If you are using contractors to work on your event then you have responsibilities to ensure they operate safely – for their sake and for that of others involved.

Incident Reporting

RIDDOR – where a premises is a place of work any incidents need to be reported to the HSE, lists of what and how to report can be found on the HSE website

Where a one off contractor is used for a specific piece of work they would be required to report any incidents to the HSE themselves but the premises would not be considered to be a place of work.


© Copyright The Scout Association 2020. All Rights Reserved.
Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).
Registered address: The Scout Association, Gilwell Park, Chingford, London, England E4 7QW