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Member resources

Event Safety and Planning

There are lots of things to consider when organising events, this page gathers some of the relevant information for those organising and with responsibility for events into one place.

General Event Planning

Here is a handy chart mapping the basic planning process and who has responsibility for each stage.

Here is a template for the information you may want to share in order for your event plans to be approved by the relevant commissioner or executive.

(To view this form properly you’ll need to download and install the free Scouts font, Nunito Sans. You can download it here.)


Bouncy Castles - Guidance for Safe Use
These are a fun item to include in activity days but require some special consideration about the potential from serious accidents if not properly set up and supervised.  This guidance from RoSPA will help your planning.

Fireworks safety
This has such potential for serious incidents if it goes wrong that careful planning and adherence to the HSE guidance is a must.  This information will steer you in the right direction. Check out our firework and bonfire event safety video.

Party/fiesta tents guidance 
Lightweight and easy to maintain, plastic framed party type tents have become a good value option to traditional canvas mess tents – however the type of use for them needs to be considered carefully.

Check out this guidance to help support you in keeping members safe during periods of hot weather or the summer.

Catering and Food

FS320003 Food Safety in Scouting
Information on safe storage, preparation and delivery of food whether simply for the benefit of your Group or as fund raising event. Vital reading if food is involved.


Managing contractors working on Scout premises (FS320011)
If you are using contractors to work on your event then you have responsibilities to ensure they operate safely – for their sake and for that of others involved.

Event Safety and Planning

We have been working with the National Counter Terrorism Security Office (NaCTSO) who recently launched the Act for Youth campaign to educate young people on what to do in the event they are caught up in an incident.

Guidance for adults should be watched before delivering sessions to young people and provides information on what adults role is should you be involved in an incident.

We have created some FAQs  which we recommend you read before delivering this content to young people and to support you when planning your event and the considerations you should make.


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